ACCOUNTS PAYABLE

UNlock your AP staff to work on higher value tasks

Streamline invoice processing for faster payments and less errors, freeing up staff to help your organisation grow.

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UNcomplicated AP automation

Manual accounts payable processes place unnecessary costs on your organisation. Not only in extra time and resources, but also in staff recruitment and retention. UpSol’s uncomplicated AP automation solution streamlines accounts payable to reduce costs and unleash the full human potential of your organisation.

Accurate, fast & compliant

Digital scanning instantly captures important data, eliminating data entry and costly human errors.

Access anywhere

Authorised remote access allows staff to log in from anywhere to approve or action invoices.

Fast deployment

Integrate with existing accounting solutions for quick deployment and a seamless experience.

How it works

AP automation in action

Automating the accounts payable process is easier than you think. It starts with taking paper out of the equation altogether. By capturing documents digitally at the beginning of the life cycle, most of the costs and challenges of managing paper documents are eliminated. With the help of automated workflows, invoice information and payment approvals are controlled from end-to-end. This results in faster payments, enhanced visibility and improved accuracy and compliance.

1

Enter

Invoice data is captured digitally. Files are scanned in, emailed, forwarded by SMS or invoice data is extracted and populated via data capture.

2

Approve

Invoice data is routed to approvers via an automated workflow. Validation and matching activities ensure data integrity and document accuracy.

3

Pay

Once approved, invoices are automatically routed for payment. This reduces total time to payment from weeks down to days (or even hours).

4

Sync

Invoice details are instantly transferred to the integrated accounting system, eliminating manual data entry and ensuring up-to-date financial data.

AP Teams

Unleashing the potential of AP teams

Financial cost is not always the most important driver for AP automation. The repetitive nature of the work can suck the life force out of your people. Reviewing charges, validating vendors, confirming account information, comparing items to a purchase order, applying appropriate GL coding and seeking approvals. It’s work that gets old very fast.

Leveraging the power of AP automation transforms the role of your accounts team. Automating data entry and validation checks frees up your people to take on higher-value tasks. With more challenging work, you’ll attract and retain more talent, foster innovation and build more specialised skills for your organisation.

End-to-end visibility for informed decision making

EXCEPTIONS

Identify and action issues

Quickly locate and resolve exceptions with UpSol’s automated AP solution. With electronic document capture and tracking, see where invoices are in the AP process for instant action. Leverage automated workflows to set rules to manage invoices with an identified exception. Automatically route exceptions to authorised staff for escalation, alerting them to the assigned task for immediate action. Once actioned, invoices continue through the automated AP process, ensuring quick, accurate and timely supplier payment, every time.

VISIBILITY

Get the complete picture

UpSol’s AP solution provides end-to-end visibility of all invoices for a clear picture of your financial position. Quickly search for invoices, wherever they are in the AP process, from a central dashboard. Analyse supplier history and payment trends to improve decision making. See the total value of invoices received but not yet loaded into your finance system to calculate cash flow. Run reports to identify roadblocks in the process to unlock further efficiencies. Inform and empower AP staff to encourage even more innovation.

COMPLIANCE

Inbuilt checks and balances

Protect your organisation from fraud and loss with UpSol’s automated AP solution. Harness automated validation checks to identify duplicate invoices and validate key invoice details. Create custom workflows to automate invoice and documentation routing to designated approvers for improved compliance. Build checkpoints to verify details and ensure all required documentation is in place before moving to the next approval point. Enforce a two-check approval process to eliminate the chance of approvers editing invoice data.

Integrations

Seamlessly integrate with these platforms

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Looking to boost the productivity and bottom line of your NZ business? Let’s chat.

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Unlock potential

How much could your business save with UpSol?

Tell us how many of your staff are currently handling paper files and we'll let you know what your estimated savings could be, using our systems.

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UpSol Vs traditional printing companies

UpSol

Traditional Solution

Doing Nothing

Intelligent invoice data capture

Automatic document routing

Process invoices from any device

We often joke that FileBound will increase the users joy by 24%!

“The implementation of FileBound has provided many benefits. It has made the accounts payable staff more productive and reduced their stress which has increased their wellbeing. We often joke that FileBound will increase the users joy by 24%! It has meant we could handle the increased work volume without increasing the number of staff”. Many users do in fact comment how this system is so much better, is more efficient, has increased transparency, saves time and that invoices can be approved on just about any internet connected device, anywhere. Which is great when dealing with teachers and staff who may not be on campus”.

Scott Whitwell - Christian Education Trust

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Book a consult

Looking to boost the productivity and bottom line of your NZ business? Let’s chat.

Book now